Privacy Policy

The current Privacy Officer for the Quebec Writers’ Federation (QWF) is:

Lori Schubert, Executive Director
514-933-0878
[email protected]

This Privacy Policy outlines the Quebec Writers’ Federation’s practices regarding the collection, use, and retention of personal information as it pertains to hireawriter.ca.

1. Collection of Personal Information

Our website uses Google Analytics to collect de-identified statistical data  such as your location and which pages you visited.  We use this information for statistical purposes and to better understand the needs and interests of our website visitors.

Google Analytics uses cookies to collect information about your activity on our site as well as the path you took to get there. This information is collected by Google, which operates servers globally, so it may be stored anywhere outside of Quebec and Canada.

All data collected by Google Analytics is de-identified.

It may be possible for you to prevent this information from being collected from you by Google Analytics (and, in turn, by QWF) by using an add-on such as Google Analytics Opt-out or other software. Although we do not discourage you from doing so, QWF takes no responsibility for your use of any such software.

We also use cookies on the site to keep track of your consent to our Privacy Policy. This cookie is created when you accept the privacy notice pop-up and will be deleted if/when you clear cookies on your browser.

We collect your IP address and the URLs of pages you visit to serve you the web pages you request. This information is stored by host, Pressable, which is in the United States, and by our content-delivery network, CloudFlare, which can store data on any of its servers around the world.

We also collect the information users provide when they fill out one of the contact forms on the website. Doing so allows us to track the overall number of messages directory members receive, evaluate and improve website performance, and screen messages to ensure they are not harmful or hateful.

2. Who Has Access and Security Practices

Access to personal information within QWF is limited to those who need access for the purpose the information was collected. In particular:

  • The Executive Director, Membership Services Coordinator, and Communications Officer have access to personal information collected for membership or donation records or for event attendance.
  • The Communications Officer has access to personal information collected through the website, namely de-identified information collected through Google Analytics and information provided when a user fills out a contact form.

QWF is committed to keeping our security practices up to date to safeguard the confidentiality of your personal information. Some of the practices that we have in place to ensure this are limiting access to sensitive data to a need-to-know basis and password protection on documents with sensitive data.

3. How Long We Keep Your Information

When you visit our website, your IP address is stored by Google Analytics for 14 months;  however, QWF will not see your IP address information through Google Analytics due to their own privacy-policy restrictions.

QWF retains information users provide when they fill out one of the contact forms on the website indefinitely or until the user requests the information be destroyed.

When QWF has a legal obligation to retain information for longer periods than those set out in this policy, those obligations will prevail over this policy.

4. How to Access Your Information, Complain, or Exercise Another Right

You may at any time:

  • Ask to access the personal information that we have regarding yourself;
  • Ask QWF to make a correction to personal information it holds about you;
  • Withdraw your consent to the retention of your personal information; or
  • Make a complaint regarding your privacy.

To exercise any of these rights, please email our Privacy Officer at [email protected]. 

If you would like to attend one of our workshops or in another way work with QWF but would like to opt out of providing any of the information that was mentioned in this policy, don’t hesitate to write to our Privacy Officer [email protected] to explore alternative options.